The PAYMENTS sheet
In most ways this sheet works like the ACMEBANK sheet: you enter data in the white part, it is then mapped to a template and converted to journal entries for use in the intJournal sheet, and, finally, in the journal sheet.
The categorization column
However, we introduce here the “categorization” column. If you recall, in ACMEBANK, we computed an intDescription for each transaction based on the transaction description and whether the amount was positive or negative.
In this case (PAYMENTS), however, we need to provide more data in order to correctly categorize our payments. When a payment is made, we can imagine that it is made by cheque, say, or wire transfer. These might result in different journal entries. Hence, we added an orange column which serves to pre-categorize our operations before converting them journal entries.
We can imagine several real-world examples of this. For example, perhaps your bank has a “Misc. payment” description (as mine does), making it impossible to automatically convert this to a category. This is where the orange “categorization” comes in: once everything is imported, I go through all my operations, and categorize all the “Misc. payment” operations into, say, “Rent”, “Internet”, etc. based on my invoices. Then I use mapping to put these in the appropriate accounts.
The sheets in detail
- instructions sheet: Any instructions such as what to do monthly, which source to import exchange rates from, etc., can go here.
- sandbox sheet: Has no incidence on your reporting, can be used to test ideas, functions.
- variables sheet: Global variables related to the document such as your base currency.
- verification sheet: Consolidations verification inforation from all other sheets, and makes a master verification cell available to all sheets. If it is zero, checks pass; if it is not zero, there are errors.
- chart sheet: The chart of accounts and how much money is in each account. A good overview of your assets, liabilities, expenses and income.
- facets sheet: Allows grouping of accounts in the chart of accounts.
- journal sheet: The journal of operations which is generated automatically from the imported data (sheets starting with "imp") via the intermediate sheet intJournal. Do not modify this directly.
- summary sheet: Running balance sheet, and any other high-level reporting, for the desired period. This sheet also lets you select a period and currency for all your reporting.
- acctStatement sheet: View operations related to a single account in the desired period, in the desired currency.
- log sheet: Supports the good practice of logging important work done on the document, for example monthly importing of data from your bank.
- partners sheet: All your partners.
- ACMEBANK sheet: Most organizations will import data from various sources; this is an example import short.
- current page: PAYMENTS sheet: Example data import sheet allowing you to enter payments.
- MANUAL sheet: For "exceptional" operations which do not fall into any of your data entry sheets.
- LINE sheet: For "exceptional" operations which do not fall into any of your data entry sheets.
- INVOICES sheet: Display and print invoices.
- Invoice sheet: View and print an invoice.
- intJournal sheet: An intermediate sheet which colladates data from "imp" sheets and prepares them for the automated journal.
- forex sheet: Define your available currencies, and import daily rates.