The facets sheet
Used to categorize chart items by facet. For example, you might have several places where you store money:
- ACME bank account might be in USD
- Prepaid credit card 1 might be in USD
- Prepaid credit card 2 might be in CAD
- ABC bank account might be in CAD
Facets are our way of grouping together accounts. For example you might define a facet “account type” which would have values “bank account” (ACME and ABC) vs “prepaid credit card” (Prepaid credit card 1 and Prepaid credit card 2).
Another facet might be “currency” which would have values “USD” (ACME and Prepaid credit card 1) vs “CAD” (ABC and Prepaid credit card 2).
In the Google Sheets starterkit charts sheet, to the right, we have defined some facets:
- “Summary name”, where each account in the chart of accounts is categorized by where it is categorized in the summary: Cash on hand, accounts payable, etc.
- “Summary category”, where each account in the chart of accounts is categorized by “Assets”, “Liabilities”, “Revenue”, or “Expenses”.
Categorizing accounts by a variety of facets allows us to create account statements in the acctStatement tab by any number of facets, and categories within those facets.
The sheets in detail
- instructions sheet: Any instructions such as what to do monthly, which source to import exchange rates from, etc., can go here.
- sandbox sheet: Has no incidence on your reporting, can be used to test ideas, functions.
- variables sheet: Global variables related to the document such as your base currency.
- verification sheet: Consolidations verification inforation from all other sheets, and makes a master verification cell available to all sheets. If it is zero, checks pass; if it is not zero, there are errors.
- chart sheet: The chart of accounts and how much money is in each account. A good overview of your assets, liabilities, expenses and income.
- current page: facets sheet: Allows grouping of accounts in the chart of accounts.
- journal sheet: The journal of operations which is generated automatically from the imported data (sheets starting with "imp") via the intermediate sheet intJournal. Do not modify this directly.
- summary sheet: Running balance sheet, and any other high-level reporting, for the desired period. This sheet also lets you select a period and currency for all your reporting.
- acctStatement sheet: View operations related to a single account in the desired period, in the desired currency.
- log sheet: Supports the good practice of logging important work done on the document, for example monthly importing of data from your bank.
- partners sheet: All your partners.
- ACMEBANK sheet: Most organizations will import data from various sources; this is an example import short.
- PAYMENTS sheet: Example data import sheet allowing you to enter payments.
- MANUAL sheet: For "exceptional" operations which do not fall into any of your data entry sheets.
- LINE sheet: For "exceptional" operations which do not fall into any of your data entry sheets.
- INVOICES sheet: Display and print invoices.
- Invoice sheet: View and print an invoice.
- intJournal sheet: An intermediate sheet which colladates data from "imp" sheets and prepares them for the automated journal.
- forex sheet: Define your available currencies, and import daily rates.